ACCOUNTS RECEIVABLE ACCOUNTING CLERK
STATUS: Non-exempt, Full Time
Creates customer invoices and reviews invoices for accuracy. Sorts documents by account name or number, and processes invoices for payment. May perform other clerical duties associated with accounts receivable: post transactions to journals, ledgers and other records. An understanding of bookkeeping procedures and at least one to two years of experience are required. An understanding of accounting principles and procedures is required.
The Accounts Receivable Accounting Clerk is responsible for providing financial and administrative services in order to ensure effective, efficient and accurate financial and administrative operations.
The Accounts Receivable Accountant reports to the Controller and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and billings, preparing payroll journal entries for the accounting system. The Accounts Receivable Accountant completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices and deposits. In addition, the AR Accountant is responsible for the reconciliation of cash, fixed asset, credit card charges to customers, and accumulated depreciation and deferred revenue accounts.
1) Prepare, examine, and analyze accounting records, post payroll records and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards, including: payments research to solve customer payment discrepancies; process credit card payments and credits; make adjustments to accounts as needed; prepare manual deposits as needed; monitor cash accounts for unusual activity.
2) Compute benefit and payroll withholdings, ensuring compliance with payment, reporting and other legal and tax requirements.
3) Prepare reconciliations of all cash accounts monthly, reporting variances and exceptions; maintains a record of customer and client deposits.
4) Report to management regarding the number and dollar total of checks received, donor issues and payroll exceptions. Analyze business operations, trends, costs, financial commitments and obligations to project future revenues or to provide advice.
5) Review invoices for accuracy, sort documents by account name or number, and process invoices for payment. Perform other clerical duties associated with accounts receivable:
6) Maintain up-to-date billing information
SKILLS, ABILITIES, APTITUDES, & EDUCATION
- Minimum 2-yr accounting-related degree
- At least two years’ experience in bookkeeping, A/R, or data entry in a busy office
- Computer skills required: Excel, including data sort, import/export, simple formulas, and formatting. Familiarity with one or more of the following: Abila, Peachtree, Quickbooks, Quicken
- Email communications
- Capacity to become proficient within 30 days in JCA A/R management &
- reporting software
- Accurate typing at 40 wpm minimum
- Punctuality, reliability, accountability
- Ability to meet deadlines
- Ability to maintain confidentiality
- Outstanding organizational skills and attention to detail
- Able to follow directions
- Eager to learn and grow
- Analytical mind, and willing to ask questions
- Capable of working well under pressure and of handling multiple, concurrent tasks.
- Good interpersonal skills
- Capable of being bonded
- Or any other combination of skills, abilities or education that would render a candidate qualified for this position
Supervised by: Controller
For more information or apply with a cover letter and resume, email Stephen Wolk, Senior Director of Finance & Administration
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