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ACCOUNTS RECEIVABLE ACCOUNTING CLERK

STATUS: Non-exempt, Full Time

JOB SUMMARY:

Creates customer invoices and reviews invoices for accuracy. Sorts documents by account name or number, and processes invoices for payment. May perform other clerical duties associated with accounts receivable: post transactions to journals, ledgers and other records. An understanding of bookkeeping procedures and at least one to two years of experience are required. An understanding of accounting principles and procedures is required.

POSITION SCOPE:

The Accounts Receivable Accounting Clerk is responsible for providing financial and administrative services in order to ensure effective, efficient and accurate financial and administrative operations.

The Accounts Receivable Accountant reports to the Controller and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and billings, preparing payroll journal entries for the accounting system. The Accounts Receivable Accountant completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices and deposits. In addition, the AR Accountant is responsible for the reconciliation of cash, fixed asset, credit card charges to customers, and accumulated depreciation and deferred revenue accounts.

DUTIES:

1) Prepare, examine, and analyze accounting records, post payroll records and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards, including: payments research to solve customer payment discrepancies; process credit card payments and credits; make adjustments to accounts as needed; prepare manual deposits as needed; monitor cash accounts for unusual activity.

2) Compute benefit and payroll withholdings, ensuring compliance with payment, reporting and other legal and tax requirements.

3) Prepare reconciliations of all cash accounts monthly, reporting variances and exceptions; maintains a record of customer and client deposits.

4) Report to management regarding the number and dollar total of checks received, donor issues and payroll exceptions. Analyze business operations, trends, costs, financial commitments and obligations to project future revenues or to provide advice.

5) Review invoices for accuracy, sort documents by account name or number, and process invoices for payment. Perform other clerical duties associated with accounts receivable:

6) Maintain up-to-date billing information

SKILLS, ABILITIES, APTITUDES, & EDUCATION

  • Minimum 2-yr accounting-related degree
  • At least two years’ experience in bookkeeping, A/R, or data entry in a busy office
  • Computer skills required: Excel, including data sort, import/export, simple formulas, and formatting. Familiarity with one or more of the following: Abila, Peachtree, Quickbooks, Quicken
  • Email communications
  • Capacity to become proficient within 30 days in JCA A/R management &
  • reporting software
  • Accurate typing at 40 wpm minimum
  • Punctuality, reliability, accountability
  • Ability to meet deadlines
  • Ability to maintain confidentiality
  • Outstanding organizational skills and attention to detail
  • Able to follow directions
  • Eager to learn and grow
  • Analytical mind, and willing to ask questions
  • Capable of working well under pressure and of handling multiple, concurrent tasks.
  • Good interpersonal skills
  • Capable of being bonded
  • Or any other combination of skills, abilities or education that would render a candidate qualified for this position

Supervised by: Controller

For more information or apply with a cover letter and resume, email Stephen Wolk, Senior Director of Finance & Administration

 

DEVELOPMENT ASSISTANT

STATUS:  Non-Exempt. Part-time, 28 hours per week.

JOB SUMMARY:  To ensure that all donor and prospective donor data are collected, stored, used and reported properly. To maintain data security. To implement database cleanup. To communicate with donors, as needed.  To perform data entry and acknowledge gifts in writing. To perform a wide range of administrative duties that support JCA fundraising and other responsibilities of the Development Database Manager.

PERSONALITY PROFILE:  A technology lover with outstanding attention to detail. A person who appreciates how the work assigned contributes to the overall mission of JCA. A team player. A person who displays high integrity and respect for confidentiality. A person who strives for constant improvement. A person who is able to maintain accuracy, even when under deadline.

DUTIES:

  • To ensure that Development-related databases are accurate and up-to-date, maintaining detailed records including but not limited to records of donations, pledges, securities transfer and solicitations.
  • To maintain the security of the JCA donor database.
  • To issue standard reports on donor data entries, daily or otherwise upon request.
  • To perform other, diverse administrative tasks, including filing.
  • To implement database updates, as assigned.
  • To perform data entry and acknowledge gifts in writing following JCA protocols.
  • To report any data-related problems identified.
  • To provide both data-related and hands-on support of the 50+ Employment Expos and Productive Aging Award Dinners.
  • To work collaboratively with the Development Database Manager and other staff within and without the Development Department and in general to support the Assistant CEO/Senior Director of Development.
  • To carry out all duties and responsibilities in a manner that protects the health and financial information of JCA clients and that conforms to all state, county and federal rules, regulations or requirements of law related to client information or privacy rights.  This obligation will survive the termination of employment or the end of association with JCA regardless of the reason for such termination. (For current staff, violations of the privacy policies and procedures may result in sanctions up to and including termination.)
  • To perform other related duties as assigned.

Skills, Abilities, Aptitudes and Education:

  • At least two years’ experience working in a busy office.  At least one year’s experience in providing administrative support to complex projects, ideally related to development.
  • Computer skills required:
  • Excel, including data sort, import/export, simple formulas, and formatting,
  • MS Word for Windows, including Mailings
  • Email communications
  • Internet search tools
  • Capacity to become proficient within 30 days in JCA donor records management,
  • reporting, and word processing software.
  • Accurate typing at 40 wpm minimum.
  • Punctuality, reliability, accountability.
  • Ability to meet deadlines.
  • Ability to maintain confidentiality.
  • Outstanding organizational skills and attention to detail.
  • Able to follow directions.
  • Eager to learn and grow.
  • Analytical mind, and willing to ask questions.
  • Capable of working well under pressure and of handling multiple, concurrent tasks.
  • Good interpersonal skills.
  • Capable of being bonded.
  • As assigned, able to work occasionally during evenings, weekends or other non-standard hours.
  • Or any other combination of skills, abilities or education that would render a candidate qualified for this position.

To ask questions or apply with a cover letter and resume, email Micki Gordon, Assistant CEO and Director of Development 

Posted November 28, 2017

 

THE JCA EQUAL EMPLOYMENT OPPORTUNITY POLICY

We believe in equal opportunity for all workers, regardless of age, and that 50+ workers should have a level playing field in their ability to compete for and obtain jobs.

See our policies on Equal Employment Opportunity, the Americans with Disabilities Act and and more by clicking here.

 

1140-Employer-Pledge-logo.web.360.207Recognizing the value of experienced workers, we have proudly signed the AARP “Work Reimagined Pledge” — a promise to recruit across diverse age groups and to consider all applicants on an equal basis as we hire for positions within our organization.